Each person purchasing a ticket for the sale will receive a ballot book containing one ballot for each art piece in the exhibition. Each ballot book will have a serial number, which is registered only to the purchaser of that specific ballot book.
The purchaser has until 6:30 p.m. to drop his/her signed and numbered ballot into the boxes by the art he/she wishes to purchase. At 6:30 p.m., each salesperson will draw three names and post them on a large card near each work. The printed art number must match the number of the art piece, and the name on the ballot must match the name registered to that ballot book number.
The person whose name is posted first will have 30 minutes to reach the salesperson and pick up the bill of sale to purchase the art. Once the sale is confirmed, the seller will write SOLD on the large card. If the first individual has not claimed the work of art after the initial 30 minutes expire, the second name becomes eligible to purchase the art for the next 20 minutes. Finally, when those 20 minutes expire, the third name also becomes eligible to purchase the art for the next 10 minutes. For sculptures with multiple castings available, the first name drawn will receive the work on display. Additional names will be drawn for remaining castings available.
At 7:30 p.m., unsold works of art through the draw process are made available on a first-come, first-served basis to any buyer.
Paying for Your Artwork
Only the person whose ballot book number matches the name posted can pay for the art. All art purchases require payment in full the night of the sale.
Checks are to be made payable to the National Cowboy Museum. Visa, MasterCard, American Express and Discover are also accepted.
However, buyers choosing to pay by credit card will incur a fee on their total invoice of three percent (3%). Due to changes in law regarding sales tax, Oklahoma state and local sales tax (8.625%) will be added to all purchases regardless of shipment destination or purchaser’s state of residence. Tax exemptions will be verified, and buyers must present proof of exemption at the time of purchase.
All art will remain on display until the close of the exhibition August 4, 2019, by which time each purchaser must have completed shipping arrangements with the special exhibits shipping coordinator. Items will be shipped to the buyer according to the agreed upon arrangements.
Ballots for the Jackie L. Coles Buyers’ Choice Award should be placed in the Ballot Box located near the entrance to the Kerr Gallery before 6:30 p.m. on Saturday, June 8, 2019.
A complete set of procedures and rules is available in each ballot book.