Special Event Center

Setup & strike, 60-inch round tables, 8 feet rectangle tables, 6 feet rectangle tables, and chairs up to a certain amount. Upgradeable banquet furnishings such as bistro tables & 72-inch round tables may be available for an additional cost.

Indicate date & space preference through the online inquiry form. Once a staff member receives this inquiry, they will reach out regarding availability. If your date & space are available, the staff member can create a soft hold free of charge.

A soft hold is a preliminary hold on the facility that gives a perspective client priority, but the in case of a conflict, the client must contract or release the hold within two business days.

Once contracted, user has 30 days to pay the deposit, which is 50% of the facility rental.

User must contract with our in-house caterer, The Petroleum Club OKC. For menu inquiries, please reach out to Jennifer Dao at jennifer@petroleumclubokc.com.

The Museum is generally available for rental Monday – Sunday between 7:00 a.m.— Midnight, except for certain spaces. However, arrival time will still need to be arranged with a staff member. Please note, public spaces can only be set after 4:00 p.m.

The Museum does not provide any decor. User may bring their own decor, or they can rent from a third-party vendor. The Museum charges a 5% commission fee on all external rental items, and all vendors must enter a service agreement with the Museum. The Museum has a list of preferred vendors that can be provided by request.

The Museum is able to provide linens for users who do not contact through the Petroleum Club OKC, for a fee. Please note, all tables are required to be covered.

The Museum’s hours are Monday – Saturday, 10:00 a.m. – 5:00 p.m., Sunday 12:00 p.m. – 5:00 p.m. If you would like your guests to experience the Museum’s galleries, 20% of the base rental fee will be charged additionally. If not, your guests will only have access to the event space booked.

The Museum has over 300,000 square feet of campus with seven event spaces making up more than 25,000 square feet. So, there is lots of room to roam. The Museum reserves the right to host several events in the same day and/or time.

Our main parking lot is comprised of 422 spots. If your event is in the daytime, and has over 300 guests, The Museum requires that a shuttle(s) is reserved for your guests. If your event is in the evening, and has over 800 guests, The Museum requires that a shuttle(s) is reserved for your guests.

The Museum partners with Jay’s Valet for this service. Please note, valet services can be used for evening events only. Please contact Ken Wartell at ken@jaysvalet.com for all questions/inquires.

Shuttles can be reserved by The Museum staff member at the time of your final walk-through/meeting. Shuttles are $100 per hour with a minimum of 3 hours per shuttle.

The Museum has several rules and policies outlined in the contract. Although The Museum acts as an event space, it is important to protect the integrity of The Museum and its artifacts. Specific rules and policies are outlined in the contract.

The Museum’s Director of Audio Visual can assist you with all your audio-visual needs. Each space has different AV requirements, and capabilities. If electing to bring an outside audio-visual service provider, user must follow NCWHM External Production Company Guidelines. Please reach out to Nathan Keever at nkeever@nationalcowboymusuem.org for any AV questions/inquiries.

All beverage and bar services must be arranged through Petroleum Club OKC and are limited to evening events only. No alcohol shall be served during Museum working hours.

The Museum can reschedule an event and move the deposit to a different date within a year of the original contracted date. However, please note, this can only be done once, user will lose deposit if it is not rescheduled in one year.

Smoking is prohibited on the Museum’s campus. Vape pens or similar are not allowed and may be confiscated.