A minimum of 15 students is required for all group visits. The group leader is responsible for the entire amount due at the time of check-in and group members may not pay individually. Large parties paying individually do not qualify for discounted group pricing. Payment may be made with cash, check, credit card, or purchase order. Coupons or discounts cannot be used with the group rate. One chaperone for every seven students is admitted free of charge. Additional adults over and above this ratio will be charged admission.

Often schools pass on the cost of field trip admission to students. With 62% of Oklahoma students receiving free or reduced lunches, admission cost can be a large hurdle. The Museum may be able to provide free or reduced admission for Oklahoma schoolchildren in grades K – 12, including public, private, charter, or home school groups. One chaperone for every seven students is admitted complimentary.

The Museum may be able to offset the expense of bus transportation too. A limited number of bus vouchers are available.

Preference will be for teacher workshop participants and those schools with 50% students on free or reduced lunches.

Contact us at (405) 443-3742 about free or reduced admission and bus stipends to offset transportation expenses for your students.

The Museum’s Annie Oakley Society Event Center is available for school lunches. Reservations are required. Groups without a reservation are not guaranteed a space to eat. All food or drink must be provided by the group.

The Museum Grill can prepare lunch for your group (assorted sandwich trays); to make arrangements, call the Museum’s Visitor Services Manager at (405) 443-3742. The Museum Grill is open Monday – Saturday, 11:00 a.m. – 2:00 p.m.

Book now! Reservations are required for all group tours and are processed on a first-come, first-served basis. To receive reduced or free admission you must schedule your visit in advance with the Museum. Admission fees, if applicable, are payable on the day of your visit.

• Phone – Call the Museum, Monday – Friday at (405) 443-3742, three weeks in advance of your desired date and time.

We strive to provide a valuable, educational and fun experience at the National Cowboy & Western Heritage Museum in Oklahoma City. In order to do so, we ask teachers to share the following museum etiquette with students and chaperones prior to their visit. Upon arrival, a staff member or volunteer will greet the group to review the rules. Teachers and chaperones in the group are responsible for following and upholding these guidelines.

• Backpacks, purses and other parcels larger than 15″ x 10″ x 9″ will not be allowed in the galleries. These items will need to be left on the bus or at the Visitor Services Desk.
• Be respectful of other museum visitors
• Use your inside voice
• Do not run to protect yourself and our collections
• Stay with your assigned group
• Follow the photography signs posted in each gallery space
• Do not eat or drink in the galleries to help us keep out pests
• Leave your backpack at Visitors Services or with the lunches
• Do not touch art and artifacts to help us preserve them
• Enjoy the gardens, but remember to leave the flowers and foliage for other visitors
• Remember to ask questions, explore, and have fun!
• Turn off, silence or refrain from using cell phones during tours.

Students gain more from their visit when adequately supervised. To ensure the safety of the group, as well as other Museum visitors, we require that teachers and chaperones be with students at all times. Students left unsupervised will be brought to the front entrance by a Security Officer and asked to wait until their adult leader returns. Please be aware that unruly groups will be asked to leave the Museum and no refunds will be given.

If you must cancel a tour, please leave a voice-mail message with the at (405) 443-3742,  48 hours before of your scheduled visit. A cancellation fee of $30 will be billed to the business office of those groups failing to make a cancellation. (This does not apply to weather related cancellations.)